THE ADMINISTRATIVE AND FINANCE ASSISTANT VACANCY

Eurasia Partnership Foundation’s (EPF) mission is to empower people to effect change for social justice and economic prosperity through hands-on programs, helping them to improve their communities and their own lives. With locally registered office in Azerbaijan, EPF is the legacy institution of Eurasia Foundation (EF), a privately managed non-profit organization established in 1992 to deliver seed capital to emerging civil society organizations.

The Administrative and Finance Assistant will participate in managing or performing the administrative services. Administrative services include activities in finance and human resources.

Job responsibilities:

• Provide administrative and finance assistance.
• Prepare trainer service contracts, invoices and delivery acts.
• Prepare expenses reimbursement form.
• Communication with trainers for payment details.
• Spending excel fullfillment (how much spent, from which budget lines).
• Cash management.
• Answering incoming calls in the office.
• Conducting electronic correspondence related to the affairs of the Admin and Finance Assistant.
• Provision of training participants with tea-coffee break and lunch.
• Make a price request and documentation during the purchase of office supplies, services and trainings; Research vendors and suppliers; Support logistics.
• Printing or scanning of documents.
• Organization and management of office internet service, water supply, communication, IT, cleaning lady.
• Sending financial documents to the accountant for payment.
• Sending letters, documents via taxi, courier and registration of incoming letters.
• Arrange travel accommodations, including flights, hotels, and car rentals.
• Assist the Finance Manager with various tasks.

Employee requirements:

• Higher education.
• High proficiency in Azerbaijani and in English (required).
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Docs.
• Ability to work in a team.
• Exceptional attention to detail, emphasizing accuracy and precision.
• Strong organizational and time management skills.
• Capable of handling confidential information discreetly.
• At least 2-3 years of experience in the relevant field.

Working conditions:

• Salary: 700 AZN (net).

• Address: Jafar Jabbarli Street, 44, Caspian Plaza III, 4^th Floor.

• Days off: Saturdays and Sundays (work on weekends if necessary and work on weekends will be replaced by weekdays).

Interested candidates can send their CV to esalimova@epfound.az (it is mandatory to write “Administrative and finance assistant” in the subject of the letter, otherwise your application will not be considered). Deadline for application is 31 May 2024.